Contractors & Consultants

Contractors and Consultants

Locate documents and information for consultants and vendors contracted through the Office of Facilities, including design standards, contract documents, insurance information, and more. Please direct any contract-related questions to contract.administration@yale.edu.

Document Name Last Updated Description
A Framework for Campus Planning (2000) 2000

Guidelines for design and suggestions for implementing and improving campus systems including signage, landscaping, lighting, and traffic flow.

Application Instructions 2018

Minimum requirements for new contractors, including a contractor questionnaire, background check form, insurance requirements, and SBA self-certification form. 

Background Check Policy & Compliance 2018

A form that is required to be submitted of all employees of supplier, contractor, or consultant firms requesting a Yale ID. 

Basis of Design (BOD)

An editable document to be filled out by consultants at various stages of a project.

Beatrix Farrand Cultural Landscape Study 2019 Executive Summary 2020
Beatrix Farrand Cultural Landscape Study Presentation 2019 2020
Change in Preconstruction Services (YGMP-16.1) 2014

Change Form

Change Order (YGC-17) 2017

Change Form

Construction Change Directive (YGMP-18) 2006

Change Form

Construction Change Order (YGMP-17) 2017

Change Form

Contractor Health & Safety Guidelines 2012

Contractor Health and Safety Guidelines for Non-OCIP projects.

Contractor Questionnaire 2018

A questionnaire that needs to be completed as part of the application package.

Design Phase Deliverables Checklist (Exhibit E)

Contract Forms for Architects—Deliverables

Facilities Accessibility Guidelines

Guidelines for accessible facilities at Yale, including information on pathways, parking, ramps, stairs, elevators, lifts, and more.

Facilities Planning & Construction Invoices

Instructions for submitting invoices and AIA Applications for Payment (G702) for Facilities Planning & Construction projects.

For Architects (Y-173) 2007

Contract Forms for Architects—Mechanics Liens: Progress Payment Waiver & Release.

For Architects (Y-183) 2006

Contract Forms for Architects—Final Waiver: For Architects

For Architect’s Consultant (Y-174) 2007

Contract Forms for Architects—Mechanic’s Liens: For Architects Consultant

For Architect’s Consultant (Y-184) 2007

Contract Forms for Architects—Final Waiver: For Architect’s Consultant

For Construction Managers (Y-151CM) 2006

Contract Forms for Construction Managers—Bonds: Performance Bonds

For Construction Managers (Y-152CM) 2006

Contract Forms for Construction Managers—Bonds: Payment Bonds

For Construction Managers/General Contractors (Y-171) 2011

Contract Forms for Construction Managers—Mechanics Liens: Progress Payment Waiver & Release

For Construction Managers/General Contractors (Y-181) 2011

Contract Forms for Construction Managers—Mechanic’s Liens: Final Waiver

For General Contractors (Y-151GC) 2007

Contract Forms for Construction Managers—Bonds: Performance Bonds

For General Contractors (Y-152GC) 2007

Contract Forms for Construction Managers—Bonds: Payment Bonds

For Owner’s Consultant (Y-175) 2006

Contract Forms for Architects—Mechanic’s Liens: For Owner’s Consultant

For Owner’s Consultant (Y-185) 2006

Contract Forms for Architects—Final Waiver: For Owner’s Consultant

For Subcontractors (Y-172) 2011

Contract Forms for Construction Managers—Mechanics Liens: Progress Payment Waiver & Release

For Subcontractors (Y-182) 2011

Contract Forms for Construction Managers—Mechanic’s Liens: Final Waiver

For Subcontractors/Dual Obligees (Y-151) 2007

Contract Forms for Construction Managers—Bonds: Performance Bonds

For Subcontractors/Dual Obligees (Y-152) 2010

Contract Forms for Construction Managers—Bonds: Payment Bonds

Framework Supplement (2009) 2009

Updates to the University’s planning principles, and planning and design considerations for the future.

Framework Sustainability Supplement (2013) 2013

A guide outlining a sustainable approach to planning, building, and maintenance of Yale’s campus.

GMP and List of Exhibits (Amendment No. 1 to YGMP-10) 2016

Change Form

Guidelines for Design Phase Deliverables

Contract Forms for Architects—Deliverables

Insurance Requirements 2018

Minimum insurance requirement.s for all contractors selected by Yale University. 

Notice of Change (NOC) (Y-17.1) 2016

Change Form

OCIP III Health & Safety Guidelines 2016

Specific health and safety requirements that, in many instances, exceed current federal, state, or local safety and environmental standards.

OCIP Insurance Worksheets 2014

An insurance worksheet that is required by contractors, subcontractors, and sub‐subcontractors of every tier, as part of their bid.

OCIP IV Yale Contractor Health and Safety Guidelines 2019

Specific health and safety requirements that, in many instances, exceed current federal, state, or local safety and environmental standards.

Proposed Change Order (PCO) (Y-17.2) 2016

Change Form

Request for Authorization for Construction Early Release (YGMP-16.2) 2014

Change Form

Request for Authorization for Construction Early Release MPSA (YGMP-16.4) 2019

Change Form

SBA Self-Certification 2018

An application that is required to be subbmited by contractors, and confirms the company’s SBA status.

Scope Projects 2018

A supplement to the Yale Basis Of Design (BOD) document, tracking sustainability as aligned with University priorities.

Site Maintenance Plan Labor Projection 2020
Sustainable Stormwater Management Plan (with 2018 Update) 2018

An update to the Sustainable Stormwater Management Plan 2013-2016, and strategies for managing stormwater on campus.

Water Management Plan (with 2017 Update) 2017

An update to the Water Management Plan 2013–2016 and an outline of how Yale will incorporate water management progress and planning into the Campus Resilience Plan, High Performance Design Standards, Sustainability Progress Reports, and supporting documents.

Yale Office of Facilities Preferred Planting List 2020
Yale Sustainability Plan 2025

A demonstration of Yale’s commitment to building a more sustainable world, including 38 goals organized into 9 ambition areas.

Yale University 2014 OCIP Insurance Manual 2014

An insurance manual prepared for use by Yale, the Contractor, and all eligible Subcontractors performing operations at the jobsite.

Yale University Campus Signage Manual 2014

A manual outlining Yale’s standards and specifications for exterior signage.

Yale University Design Standards for Capital Projects 2019

Requirements for designing and building new structures and remodeling existing structures at Yale University. Also used for maintaining consistency on a project and continuity with existing Yale University systems and equipment. Required for use by architectural and engineering firms; Yale University staff must also use these standards as the basis for developing all facility design and construction documents.