The following are instructions to submit invoices and AIA Applications for Payment (G702) for Yale planning and construction projects.
All invoices must be submitted using the Project Management Invoice Submission Form [1] (Google account required).
If you do not have a Google account, please see the instructions for Invoice Submissions Account Setup below.
To expedite processing and payment, the following information must be noted on all invoices:
Invoice number
The Yale project name, Yale project number, and purchase order number can be found in the contract received via email from Yale’s Contract Administration Department. To request a copy of your contract, please contact contract.administration@yale.edu [2]. Invoices that are missing any of the information listed above will not be processed.
When required by contract, the following signed and notarized (if applicable) documents must be provided:
These documents can be found on the Contractors and Consultants page [3]; filter by “Contract Forms.”
Please note, the signatory for a contractor’s and subcontractor’s AIA Application for Payment (G702) should be designated as “N/A” if an architect’s signature is deemed unnecessary.
For process-related questions, please contact project.management@yale.edu [4].
For invoice status inquiries, please contact askfinance@yale.edu [5].
Links
[1] https://forms.gle/fzNN1f2Mpc4qPseq5
[2] mailto:contract.administration@yale.edu
[3] https://facilities.yale.edu/contractors-consultants
[4] mailto:project.management@yale.edu?subject=Invoice%20processing%20inquiry
[5] mailto:askfinance@yale.edu?subject=Invoice%20status%20inquiry
[6] https://docs.google.com/forms/d/e/1FAIpQLScF20VeAY6b4v842s62IVD8uvG4o83BI4QKCaXz9xj_MwzYkw/viewform