Facilities Planning & Construction Invoices

The following are instructions for submitting Invoices and AIA Applications for Payment (G702) for Facilities Planning & Construction projects.

For process related questions, please contact Janice Bruneau at janice.bruneau@yale.edu. For questions related to the status of your invoice, please contact the Yale Project Manager or Planner.

Invoices

Email all invoices in Adobe PDF format, with only one invoice per email, to: facilities.project.invoices@yale.edu

To expedite processing and payment, the following information must be noted on all invoices:

  1. Full Yale Project Name
  2. Yale Project Number
  3. Purchase Order Number (i.e.  P_ _ _ _ _PCS)
  4. Invoice Date (must be on or after the project start date)
  5. Invoice Number

The Yale Project Name, Yale Project Number, and Purchase Order Number can be found in the contract received via email from Yale’s Contract Administration Department. To request a copy of your contract, please contact contract.administration@yale.edu.   Invoices that are missing any of the information listed above will not be processed.  

 

​AIA Applications for Payment (G702)

Contractors must mail all original AIA documents to: Yale University, Attn: Office of Facilities Project Accounting, PO Box 208297, 2 Whitney Avenue, 7th Floor, New Haven, CT 06520-8297. If the document requires the Project Manager’s signature, please address the mailing to their attention.

To expedite processing and payment, the following information must be noted on all AIA Applications for Payment:

  1. Full Yale Project Name
  2. Yale Project Number
  3. Purchase Order Number (i.e.  P_ _ _ _ _PCS)
  4. AIA Application for Payment Date
  5. AIA Application for Payment Number

The Yale Project Name, Yale Project Number, and Purchase Order Number can be found in the Contract received via email from Yale’s Contract Administration Department. To request a copy of your contract, please contact contract.administration@yale.edu.  Applications for Payment that are missing any of the information listed above will not be processed. 

When required by contract, Contractors must provide the following original, signed, and notarized (if applicable) documents: 

  • Contractor’s and Subcontractor’s AIA Application for Payment (G702)
  • Contractor’s ​and Subcontractor’s AIA Schedule of Values (G703)
  • Contractor’s and Subcontractor’s Waiver of Mechanic’s Lien and Release (see http://facilities.yale.edu/resources/contract-forms)

If a submittal exceeds fifty pages, Contractors must mail the required originals and submit all backup documents on a flash drive. Document(s) that are missing original signatures and/or notarization will not be processed.