Business & Administration

Facilities Office of Finance & Administration

Facilities Finance and Administration provides administrative, financial and technology support services to all units within the Office of Facilities. Services include:

Accounting & Finance:

  • Budget development and monitoring
  • Development of financial policies and procedures
  • Financial analysis and reporting
  • Financial compliance issues and audit coordination
  • Oversight of manual and automated financial processes
  • Development of billing methodologies and rates
  • Financial record retention
  • Accounts payable activities for capital projects
  • Management of general and project accounting activities

Administration:

  • Human Resource services
  • Payroll
  • Non-specialized procurement, such as office supplies
  • Accounts payable for non-capital activities
  • Coordination of building services, travel and entertainment
  • Provision of clerical support and general administrative support to all units of the Office of Facilities

Facilities Information Systems

  • Purchase, deployment, and support of all desktops, laptops, and smartphones for Facilities systems and personnel.
  • Design, development, implementation, and support of all Facilities-specific custom applications (PCS, ACS, FELIX, Employee Tool, PlanLib, Facilities website, Emergency Contractors, Bidding System, EWR, FWR, Vehicle Tracking, OT Callback, Custodial Services Housing, Fire Marshal Incidents).
  • Implementation and support of all Facilities-specific packaged applications (Famis, Breeze, ECAP, Keystone, Morse Watchman, EMS).
  • Provisioning of Facilities applications (custom and packaged) to Facilities personnel.
  • General computing guidance and support.

Materials Management (Administered by the Office of Procurement)

  • Procurement of goods and services for maintenance, repair, and minor renovation activities including purchasing, receiving, storing, staging, and delivering
  • Vendor management
  • Stockroom management, including physical inventories
  • Management of operation and support functions, including a large vehicle fleet, communications systems and equipment, and trucking services
  • Direction of process development and compliance
  • Coordination of procurement and inventory related audits
  • Management of data collection, record retention, and reporting of items purchased